WORK SESSION AGENDA
MARCH 31, 2008
10:00 A.M. – BOARD ROOM

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of March 18, 2008

PROCLAMATIONS
2. Declaring April 14 – 18, 2008 as “Crime Victims’ Rights Week” in Douglas County. (Ann Roberts)

3. Declaring the month of April 2008 as “Douglas Habitat Month” in Douglas County. (Tavia Pauling)

4. Declaring the month of April 2008 as “Donate Life Month” in Douglas County. (Donna Schwedt – kidney recipient)

5. Declaring April 13 – 19, 2008 as “Contract Management Week” in Douglas County. (Diane Connors)

RESOLUTIONS
6. Resolution to amend the Landfill budget by increasing Funds Generated from Fund Balance and Landfill by $400,000 ($200k / year) for FY07 and FY 08. (Jennifer Hallman)

7. Resolution to amend the budget by increasing ARC Title III Revenue and Department of Family & Children Services by $29,535. (Jennifer Hallman)

8. Resolution to amend the General fund Departmental budgets by $2,000,359; E-911 Fund by $5,154 and Landfill Fund by $26,050 and Encumbrance Brought Forward and/or Appropriate Grand Revenue respectively for each fund. (Jennifer Hallman)

9. Resolution to amend the budget by increasing Clerk of Court revenue and Clerk of Superior Court department by $12,190. (Jennifer Hallman)

10. Resolution to transfer approximately $6 million of remaining bond proceeds from US Bank to a new SunTrust account. (Jennifer Hallman)

11. Resolution to amend the budget by increasing Donations by $2,765, State Grants by $12,793 and Insurance Claims by $17,900 as well as EMA by $11,148; Fire & EMS by $1,000; Communications by $765; Grants by $2,645 and Rideshare by $17,900. (Jennifer Hallman)

12. Resolution to approve (i) the final arbitrage rebate calculation prepared by Grant Thornton LLP, (ii) the payment of the arbitrage rebate amount plus all costs in connection therewith from the remaining bond proceeds, and (iii) the delivery of the Form 8038-T and a Waiver of Penalty Letter to the IRS. (Ken Bernard)

13. Resolution to amend the effective date of the tax incentive program for Mac Papers, Inc. (Ken Bernard)

PUBLIC HEARING
14. Metropolitan River Protection Act Certificate for property located at the Douglasville-Douglas County Wastewater Treatment Plant off Riverside Parkway. (Cynde Welch)

BUSINESS
15. Authorization for Chairman to execute an EMS Billing & Collection Agreement with Alpha & Omega Medical Billing Services and authorize Chairman to sign all necessary documents. (Jennifer Hallman)

16. Authorization to award bid for pavement marking to all firms, with Peek Pavement Marking of Columbus, GA as the primary vendor based on their submittal of the lowest rates for most items; Crossroads Contracting of Douglasville, GA as the secondary; and Highway Services, Inc. of Douglasville, GA as the third supplier. (Diane Connors)

17. Authorization to award bid for gravel materials to all firms, with LaFarge Aggregates Southeast, Inc. of Douglasville, GA as the primary vendor based on their submittal of the lowest rates; Vulcan Materials of Lithia Springs & Villa Rica, GA as the secondary; and Greg Holland, Inc. as the third supplier. (Diane Connors)

18. Approval or rejection of tax refund/credit and digest correction requests. (Legal)

19. Authorization for Chairman to execute Assistant Public Defender (Superior Court) Employment Agreement with Sean Goldstein. (Legal)

20. Authorization for County Administrator to negotiate an amount between $330000 and $360000 to grant easement and assign ground lease to Global Signal Acquisitions IV LLC and to authorize Chairman to sign all necessary documents. (Legal)

21. Authorization for Chairman to Execute Amendment to Purchase Agreement with Richards’ Advantage Housing, LLC. (Legal)

22. Authorization to execute contract with Mrs. Mary Dorin for coffee and breakfast service at the Transportation Center. (Gary Watson)

23. Approval of the “Scope of Services & Fee” proposal for the Douglas County Court & Governmental Administrative Facility Programming Services as set forth by Hullmuth, Obata, & Kassabaum, Inc. (HO&K). This proposal also includes the Douglas County Jail Project as well as the space study at the Old Douglas County Courthouse. (Eric Linton)

DISCUSSION ITEMS – BOARD OF COMMISSIONERS

ANNOUNCEMENTS

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

ADJOURN

COMMISSION MEETING AGENDA
MARCH 18, 2008
10:00 A.M. – CITIZENS’ HALL

INVOCATION by Ginger Dees, Information Services Department

PLEDGE OF ALLEGIANCE

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of March 4, 2008

PRESENTATIONS
2. Recognition of Georgia State Reading Bowl Champions from Chestnut Log Middle School. (Wes Tallon)

PROCLAMATIONS
3. Declaring March 18, 2008 as “Career and Technical Education Day” in Douglas County. (Rebecca Selph/Chapel Hill High School)

RESOLUTION
4. Resolution supporting the application for Scenic By-Way designation for Hwy. 166 from Boundary Waters to the Carroll County line.

PUBLIC HEARING
5. To consider changes to § 12-3 (c) (5) Administrative and regulatory fee structure; occupation tax structure, § 12-81 (a) License – Required; contents of application and change the title of Article V of Chapter 12 of the Douglas County Code of Ordinances. (Beverly Storm)

CONSENT AGENDA
6. Environmental Health fee increase proposal.

7. Authorization to adopt the proposed revisions to the Rules and Regulations of the Douglas County Board of Health for On-Site Sewage Management Systems (Chapter 290-5-26), Food Service (Chapter 290-5-14), and Swimming Pools.

8. Approval of Merit System Changes recommended by the Personnel Review Board.

9. Approval of agreement between Special Events network, LLC and Douglas County Parks and Recreation subject to legal review.

10. Award of bid for the complete construction of the Winston Park Baseball Facility to ASTRA Group for the base bid of $2,195,000, and the unit prices not to exceed the amounts bid through the term of the contract.

11. Award of bid for Asphalt to all firms with C.W. Matthews as the primary vendor, Baldwin Paving Co. as the secondary and E.R. Snell as the third vendor for this material.

12. Approval of Jailer position in department #281 for an additional Inmate Work Crew Supervisor to be funded by the City of Douglasville and amend the budget.

DISCUSSION ITEMS – BOARD OF COMMISSIONERS

ANNOUNCEMENTS

The Douglas County Courthouse will be closed Friday, March 21st, in observance of Good Friday.

On Tuesday night, March 25th, we invite our residents to attend the Walk of Honor and Pathway of Service Ceremony to honor 6 Douglas County citizens. The program begins at 6:00 p.m. in the Douglas County Courthouse Atrium and is open to the Public with free admission. It will also be televised live on dctv23. We are honoring Mr. Shawn Troosdale for his rescue of an accident victim, saving his life; Mr. Curtis Little for his service to the County as our Safety and Emergency Management Director; Mrs. Helen Meade for her service to the County as County Clerk and Executive Director of the Cultural Arts Council; Mrs. Cindy Chaffin for her service as Clerk of Superior Court; Mr. Charlie Dodson for his service as Chairman of the Board of Commissioners; and Mr. Robert Howell, a World War II veteran who ensures that all military veterans receive their just and due respect and thanks. We invite our citizens to be here with us to honor these remarkable members of our community.

We invite all Douglas County residents to meet and greet the County staff and get information about County services and programs during our County Government Week exhibit inside Arbor Place mall Friday - Sunday, April 4th - 6th. This annual event is one of our ways to take government out of the Courthouse and bring it to the people. Our theme this year is “Protecting Our Children”, and the department exhibits will reflect how we work to protect the next generation. On Saturday afternoon, April 5th, we invite our residents to bring their children to the “Touch a Truck Experience” for kids from 12 noon - 4 p.m. in the parking lot of the mall. The “Touch A Truck Experience” will feature Sheriff’s cars, fire trucks, the fire safety house, the CARE Program driving simulator, road equipment, and many more vehicles and pieces of equipment for kids to climb in, on and over. We look forward to meeting our residents, and we encourage you to come and see us the first weekend in April.

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

WORK SESSION AGENDA
MARCH 17, 2008
10:00 A.M. – BOARD ROOM

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of March 4, 2008

RECOGNITION
2. Recognition of Georgia State Reading Bowl Champions from Chestnut Log Middle School. (Wes)

PROCLAMATIONS
3. Declaring March 18, 2008 as “Career and Technical Education Day” in Douglas County. (Rebecca Selph/Chapel Hill High School)

RESOLUTION
4. Resolution supporting the application for Scenic By-Way designation for Hwy. 166 from Boundary Waters to the Carroll County line. (Amy)

PUBLIC HEARING
5. To consider changes to § 12-3 (c) (5) Administrative and regulatory fee structure; occupation tax structure, § 12-81 (a) License – Required; contents of application and change the title of Article V of Chapter 12 of the Douglas County Code of Ordinances. (Beverly Storm) (Ad ran on 2/27/08)

BUSINESS
6. Environmental Health fee increase proposal. (Robert Gore)

7. Authorization to adopt the proposed revisions to the Rules and Regulations of the Douglas County Board of Health for On-Site Sewage Management Systems (Chapter 290-5-26), Food Service (Chapter 290-5-14), and Swimming Pools. (Robert Gore) (Public hearing was held 2/7/08)

8. Approval of Merit System Changes recommended by the Personnel Review Board. (Ray)

9. Approval of agreement between Special Events network, LLC and Douglas County Parks and Recreation subject to legal review. (Gary Dukes)

10. Award of bid for the complete construction of the Winston Park Baseball Facility to ASTRA Group for the base bid of $2,195,000, and the unit prices not to exceed the amounts bid through the term of the contract. (Diane)

11. Award of bid for Asphalt to all firms with C.W. Matthews as the primary vendor, Baldwin Paving Co. as the secondary and E.R. Snell as the third vendor for this material. (Diane)

12. Approval of Jailer position in department #281 for an additional Inmate Work Crew Supervisor to be funded by the City of Douglasville. (Stan)

DISCUSSION ITEMS – BOARD OF COMMISSIONERS

ANNOUNCEMENTS

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

COMMISSION MEETING AGENDA
MARCH 4, 2008
10:00 A.M. – CITIZENS’ HALL

INVOCATION by George Mann, Captain

PLEDGE OF ALLEGIANCE

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of February 19, 2008

RESOLUTION
2. Setting Qualification Fees for the Election of the Solicitor General in the November 2008 general election.

PUBLIC HEARINGS TO CONSIDER
3. To consider the installation of a multi-way stop sign at the intersection of Cowan Mill Road and Mason Creek Road. (Randy Hulsey)

4. Metropolitan River Protection Act Certificate for property located at 5859 South River Road for a building for the storage of farm equipment. (Cynde Welch)

CONSENT AGENDA
5. Authorization to terminate the contract with Rindt-McDuff; authorize the selection of Long Engineering, (as our second vendor), for the Engineering Consulting Services for Douglas County, and authorize the Chairman to sign all related documents.

6. Authorization to select Endgame Consulting LLC, as Grants Consultant for Douglas County and authorize the Chairman to sign all related documents.

7. Award of bid for trailer mounted thermoplastic premelters and applicator package, including manuals and training for the Department of Transportation to Advanced Striping Equipment, Inc. for the total delivered price of $44,985.00.

8. Authorization to enter into a right-of-way acquisition agreement with the Georgia Department of Transportation for the Bridge Replacement Project on Mason Creek Road at Mobley Creek Tributary and authorize the Chairman to sign all related documents.

9. Authorization for Human Resources to accept the Social Security Administration and Department of Homeland Security Memorandum of Understanding for the E-Verify Program for Employment Verification.

10. Authorization for Chairman to execute Lease and Property Management Agreement with Old Courthouse, Inc.

BUSINESS
11. Submittal of three names to the City of Douglasville for appointment to WSA Board of Directors.

12. Selection of 2008 Honorees for Walk of Honor and Pathway of Service.

NEW BUSINESS
13. Authorization to execute lease agreement renewal with Inter-Tel Leasing for the telephone system at the Sheriff’s Office and Jail and authorize Chairman to sign all associated documents.

ANNOUNCEMENTS
Daylight Savings Time begins Sunday, March 9th, at 2:00 a.m., so make sure and set your clocks one hour ahead when you go to bed Saturday night. The Douglas County Fire Department encourages you to also use this time to replace your smoke alarm batteries.

The “State of the County 2008” address is airing throughout the month of March at 8 p.m. on Monday nights, and at 8 a.m. and 8 p.m. on Saturdays and Sundays on dctv23, with simultaneous web casting on CelebrateDouglasCounty.com. The program can also be downloaded from the web site for viewing at any time, and the text has also been posted on the web site.

Friday, March 7th, 10:00 a.m.: Boundary Waters Trail Opening Celebration and Ribbon-Cutting ~ Brief ceremony followed by light refreshments.

COMMISSIONERS’ COMMENTS

ADJOURN

WORK SESSION AGENDA
MARCH 3, 2008
10:00 A.M. – BOARD ROOM

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of February 19, 2008

RESOLUTIONS
2. Setting Qualification Fees for the Election of the Solicitor General in the November 2008 general election.

PUBLIC HEARINGS TO CONSIDER
3. To consider the installation of a multi-way stop sign at the intersection of Cowan Mill Road and Mason Creek Road. (Randy)

4. Metropolitan River Protection Act Certificate for property located at 5859 South River Road for a building for the storage of farm equipment. (Cynde)

BUSINESS
5. Authorization to terminate the contract with Rindt-McDuff; authorize the selection of Long Engineering, (as our second vendor), for the Engineering Consulting Services for Douglas County, and authorize the Chairman to sign all related documents. (Diane)

6. Authorization to select Endgame Consulting LLC, as Grants Consultant for Douglas County and authorize the Chairman to sign all related documents. (Diane)

7. Award of bid for trailer mounted thermoplastic premelters and applicator package, including manuals and training for the Department of Transportation to Advanced Striping Equipment, Inc. for the total delivered price of $44,985.00. (Diane)

8. Authorization to enter into a right-of-way acquisition agreement with the Georgia Department of Transportation for the Bridge Replacement Project on Mason Creek Road at Mobley Creek Tributary and authorize the Chairman to sign all related documents. (Randy)

9. Authorization for Human Resources to accept the Social Security Administration and Department of Homeland Security Memorandum of Understanding for the E-Verify Program for Employment Verification. (Legal)

10. Authorization for Chairman to execute Lease and Property Management Agreement with Old Courthouse, Inc. (Legal)

11. Submittal of three names to the City of Douglasville for appointment to WSA Board of Directors.

12. Selection of 2008 Honorees for Walk of Honor and Pathway of Service. (Wes)

DISCUSSION ITEMS – BOARD OF COMMISSIONERS
13. Update on the jail conditions and inmate housing options being explored. (Stan)

ANNOUNCEMENTS

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

COMMISSION MEETING AGENDA

FEBRUARY 19, 2008
10:00 A.M. – CITIZENS’ HALL

INVOCATION - Magistrate Court Judge Barbara Caldwell

PLEDGE OF ALLEGIANCE

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of February 5, 2008

PROCLAMATION
2. Declaring March 2008 as Certified Government Financial Manager Month

RESOLUTION
3. Resolution relating to State Cable and Video Service Franchises

CONSENT AGENDA
4. Approval of employment contract for County Clerk with Lisa Watson and amendment of Health Benefits Plan to appoint Ms. Watson as the HIPAA privacy officer for the health benefits Plan.

5. Authorization to amend our FY’08 agreement with ARC for the provision of aging services in Douglas County to restore approximately $10,000 to the meals program.

6. Authorization to advertise for a public hearing to consider amendment to the Douglas County Code of Ordinances § 12-3 (c) (5) Administrative and regulatory fee structure; occupation tax structure, § 12-81 (a) License – Required; contents of application and change the title of Article V of Chapter 12.

7. Authorization to file a grant application with Georgia Department of Transportation for funding for vans, a new park and ride lot and technology upgrades.

8. Authorization for the Chairman to execute an agreement for the Chattahoochee Hill Country Regional Greenway Trail.

9. Re-appointment of Mr. Frank Moran to the Regional Planning Board - Region 3 to a three-year term ending August 2010.

NEW BUSINESS

ANNOUNCEMENTS

THURSDAY, FEBRUARY 21, 2008:
American Red Cross Blood Drive
8:00 am – 1:00 pm at Citizens Hall, Douglas County Courthouse
Call 1-800-GIVE LIFE to schedule an appointment to donate.

Georgia Hwy. 92 LCI Draft Plan Presentation
6:00 pm at Citizens Hall, Douglas County Courthouse

Presentation followed by Q&A. Open to the public.

COMMISSIONERS’ COMMENTS

ADJOURN

WORK SESSION AGENDA
FEBRUARY 18, 2008
10:00 A.M. – BOARD ROOM

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of February 5, 2008

PROCLAMATION
2. Declaring March 2008 as Certified Government Financial Manager Month (CGFM).

RESOLUTIONS
3. Resolution relating to State Cable and Video Service Franchises. (Legal)

BUSINESS
4. Approval of employment contract for County Clerk with Lisa Watson and amendment of Health Benefits Plan to appoint Ms. Watson as the HIPAA privacy officer. (Legal)

5. Authorization to amend our FY’08 agreement with ARC for the provision of aging services in Douglas County to restore approximately $10,000 to the meals program. (Legal)

6. Authorization to advertise for a public hearing to consider amendment to the Douglas County Code of Ordinances § 12-3 (c) (5) Administrative and regulatory fee structure; occupation tax structure, § 12-81 (a) License – Required; contents of application and change the title of Article V of Chapter 12. (Legal)

7. Authorization to file a grant application with Georgia Department of Transportation for funding for vans, a new park and ride lot and technology upgrades. (Gary)

8. Authorization for the Chairman to execute an agreement for the Chattahoochee Hill Country Regional Greenway Trail. (Randy)

DISCUSSION ITEMS – BOARD OF COMMISSIONERS
9. Appointment to the Regional Planning Board for Region 3.

ANNOUNCEMENTS

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

COMMISSION MEETING AGENDA
FEBRUARY 5, 2008
10:00 A.M. – CITIZENS’ HALL

INVOCATION - Chaplain Wayne Rogers, Sherriff’s Department

PLEDGE OF ALLEGIANCE

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of January 15, 2008

PROCLAMATION
2. Declaring February 5, 2008 as Firefighters Recognition Day in Georgia (Fire Chief Scott Spencer)

PUBLIC HEARINGS TO CONSIDER (Cynde Welch)
3. Metropolitan River Protection Act Certificate for property located at the Douglasville-Douglas County Wastewater Treatment Plant off Riverside Parkway.

4. Metropolitan River Protection Act Certificate for property located at 5859 South River Road for a building for the storage of farm equipment.

5. Beer & Wine License (New) (Beverly Storm)
In & Out Southern Grill
4040 Chapel Hill Road, Douglasville, GA
(Licensee: Byron Riggins)

CONSENT AGENDA
6. Authorization to enter into agreement with the Georgia Department of Transportation for the acquisition of right-of-way on Project # 753295 (Anneewakee Road at Anneewakee Creek Bridge Replacement) and authorize the Chairman to sign all related documents.

7. Authorization to enter into Supplemental Agreement No. 1 with Blount Construction Co., Inc. and Travelers Casualty and Surety Company of America for a cost reduction ($58,755.48) Value Engineering Proposal on Project Number R00480-8 (Grade, Drain, Base and Pave, Tyree Road North) and authorize the Chairman to sign all related documents.

8. Approval of Task Order #6 to R. J. Wood in the amount of $15,000 general engineering services for the Fire Training Facility Project on Worthan Road.

9. Authorization to renew contract with R. J. Wood for general engineering services within Douglas County.

10. Approval of Change Order #1 for an additional $5,000 to Butch Thompson Enterprise for the Jail Annex Storm Water Improvement Project.

11. Renewal of medical doctor for the jail medical services contract with Dr. Jimmy Graham and authorize the Chairman to sign contract documents.

12. Authorization for Chairman to execute Assistant Public Defender (State Court) Employment Agreement with Amy Salley.

13. Authorization for Chairman to execute Assistant Public Defender (Superior Court) Employment Agreement with Julie Monaghan.

14. Authorization for Chairman to execute Governmental Encroachment Agreement for easement with Georgia Power Company.

15. Authorization to execute contract with West Georgia Regional Library.

16. Authorization to accept the Homeland Security Citizen Corps Program Grant, to execute all necessary documents, and amend the budget.

17. Authorization for Chairman to execute agreement with Lawrence See and Beavers for audit services.

18. Accept the recommendation of the Employee Pension Board and authorize the change of management of pension fund, 401(a) and 457 to GEBCorp/ACCG and authorize Chairman to execute any documents and resolutions necessary.

19. Approval of fee schedule for Planning and Zoning.

20. Authorization to advertise for a public hearing to consider the installation of a multi-way stop at the intersection of Cowan Mill Road and Mason Creek Road.

BUSINESS
21. Approval or rejection of tax refund/credit and digest correction requests.

NEW BUSINESS
Resolution regarding Corrections to the Tax Digest.

ANNOUNCEMENTS
State Representative Roger Bruce will host a Community Meeting on Thursday, February 7th, beginning at 6:00 p.m. at The Olive Tree Restaurant on Thornton Road next to Shoney’s. Representative Bruce’s guests will be the District Commissioner of the Georgia Dept. of Transportation and staff from the Georgia Dept. of Health and Human Services. The major topic of discussion will be traffic and transportation on Thornton Road, and residents of House District 64 are invited and encouraged to attend.

13th District Congressman David Scott will host his annual Town Hall meeting on Saturday, February 9th, beginning at 2:00 p.m. in Citizen’s Hall of the Douglas County Courthouse. The Public is invited to meet and greet Congressman Scott, and ask questions during this open forum that will be televised live on dctv23 and web cast on www.CelebrateDouglasCounty.com.

Tyree Road from Liberty Road to Post Road is closed to through traffic from now through August for major roadway work. Only local traffic will be allowed access on this roadway during construction.

COMMISSIONERS’ COMMENTS

ADJOURN