COMMISSION MEETING AGENDA
APRIL 1, 2008
10:00 A.M. – CITIZENS’ HALL

INVOCATION by Wayne Watson, Project Manager

PLEDGE OF ALLEGIANCE

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of March 18, 2008

PROCLAMATIONS
2. Declaring April 14 – 18, 2008 as “Crime Victims’ Rights Week” in Douglas County. (Catherine Craft)

3. Declaring the month of April 2008 as “Douglas Habitat Month” in Douglas County. (Tavia Pauling)

4. Declaring the month of April 2008 as “Donate Life Month” in Douglas County. (Donna Schwedt – kidney recipient)

5. Declaring April 13 – 19, 2008 as “Contract Management Week” in Douglas County. (Diane Connors)

RESOLUTION
6. Resolution to amend the Landfill budget by increasing Funds Generated from Fund Balance and Landfill by $400,000 ($200k / year) for FY07 and FY 08.

7. Resolution to amend the budget by increasing ARC Title III Revenue and Department of Family & Children Services by $29,535.

8. Resolution to amend the General fund Departmental budgets by $2,000,359; E-911 Fund by $5,154 and Landfill Fund by $26,050 and Encumbrance Brought Forward and/or Appropriate Grand Revenue respectively for each fund.

9. Resolution to amend the budget by increasing Clerk of Court revenue and Clerk of Superior Court department by $12,190.

10. Resolution to transfer approximately $6 million of remaining bond proceeds from US Bank to a new SunTrust account.

11. Resolution to amend the budget by increasing Donations by $2,765, State Grants by $12,793 and Insurance Claims by $17,900 as well as EMA by $11,148; Fire & EMS by $1,000; Communications by $765; Grants by $2,645 and Rideshare by $17,900.

12. Resolution to approve (i) the final arbitrage rebate calculation prepared by Grant Thornton LLP, (ii) the payment of the arbitrage rebate amount plus all costs in connection therewith from the remaining bond proceeds, and (iii) the delivery of the Form 8038-T and a Waiver of Penalty Letter to the IRS.

13. Resolution to amend the effective date of the tax incentive program for Mac Papers, Inc.

PUBLIC HEARING
14. Metropolitan River Protection Act Certificate for property located at the Douglasville-Douglas County Wastewater Treatment Plant off Riverside Parkway. (Cynde Welch)

CONSENT AGENDA
15. Authorization for Chairman to execute an EMS Billing & Collection Agreement with Alpha & Omega Medical Billing Services and authorize Chairman to sign all necessary documents.

16. Authorization to award bid for pavement marking to all firms, with Peek Pavement Marking of Columbus, GA as the primary vendor based on their submittal of the lowest rates for most items; Crossroads Contracting of Douglasville, GA as the secondary; and Highway Services, Inc. of Douglasville, GA as the third supplier.

17. Authorization to award bid for gravel materials to all firms, with LaFarge Aggregates Southeast, Inc. of Douglasville, GA as the primary vendor based on their submittal of the lowest rates; Vulcan Materials of Lithia Springs & Villa Rica, GA as the secondary; and Greg Holland, Inc. as the third supplier.

18. Approval or rejection of tax refund/credit and digest correction requests.

19. Authorization for Chairman to execute Assistant Public Defender (Superior Court) Employment Agreement with Sean Goldstein.

20. Authorization for County Administrator to negotiate an amount between $330,000 and $360,000 to grant easement and assign ground lease to Global Signal Acquisitions IV LLC and to authorize Chairman to sign all necessary documents subject to legal review.

21. Authorization for Chairman to Execute Amendment to Purchase Agreement with Richards’ Advantage Housing, LLC.

22. Authorization to execute contract with Mrs. Mary Dorin for coffee and breakfast service at the Transportation Center.

23. Approval of the “Scope of Services & Fee” proposal for the Douglas County Court & Governmental Administrative Facility Programming Services as set forth by Hullmuth, Obata, & Kassabaum, Inc. (HO&K).

DISCUSSION ITEMS – BOARD OF COMMISSIONERS

ANNOUNCEMENTS

We invite all Douglas County residents to meet and greet the County staff and get information about County services and programs during our County Government Week exhibit inside Arbor Place mall Friday - Sunday, April 4th - 6th. This annual event is one of our ways to take government out of the Courthouse and bring it to the people.

Our theme this year is “Protecting Our Children”, and the department exhibits will reflect how we work to protect the next generation. On Saturday afternoon, April 5th, we invite our residents to bring their children to the “Touch a Truck Experience” for kids from 12 noon - 4 p.m. in the parking lot of the mall. The “Touch A Truck Experience” will feature Sheriff’s cars, fire trucks, the fire safety house, the CARE Program driving simulator, road equipment, and many more vehicles and pieces of equipment for kids to climb in, on and over. We look forward to meeting our residents, and we encourage you to come and see us the first weekend in April.

Each year, the Board of Commissioners strives to be out in the community to communicate with our residents. For the past three years, we have held Town Hall meetings in each of the four Commission Districts, and we will do that again this year.

The first is District 4, hosted by Commissioner David Latham, and it will be held Monday night, April 14th, from 6 - 8 p.m., in the Centre at Arbor Connection on Douglas Boulevard across from KIA. All citizens are invited. From 6 - 7 p.m., residents can meet and greet our Department Directors and ask them questions while viewing tabletop displays, and from 7 - 8 p.m., residents can meet and greet and ask questions of Commissioner Latham and other Commissioners who may be in attendance. We look forward to seeing you on Monday, April 14th at the Centre at Arbor Connection.

The Georgia DOT in conjunction with our own DOT will host a Public Meeting on the plans to replace the Mason Creek Road bridge. The meeting will be held Thursday, April 17th, from 5 - 7 p.m. at Winston Elementary School and the Public is invited.

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

ADJOURN

WORK SESSION AGENDA
MARCH 31, 2008
10:00 A.M. – BOARD ROOM

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of March 18, 2008

PROCLAMATIONS
2. Declaring April 14 – 18, 2008 as “Crime Victims’ Rights Week” in Douglas County. (Ann Roberts)

3. Declaring the month of April 2008 as “Douglas Habitat Month” in Douglas County. (Tavia Pauling)

4. Declaring the month of April 2008 as “Donate Life Month” in Douglas County. (Donna Schwedt – kidney recipient)

5. Declaring April 13 – 19, 2008 as “Contract Management Week” in Douglas County. (Diane Connors)

RESOLUTIONS
6. Resolution to amend the Landfill budget by increasing Funds Generated from Fund Balance and Landfill by $400,000 ($200k / year) for FY07 and FY 08. (Jennifer Hallman)

7. Resolution to amend the budget by increasing ARC Title III Revenue and Department of Family & Children Services by $29,535. (Jennifer Hallman)

8. Resolution to amend the General fund Departmental budgets by $2,000,359; E-911 Fund by $5,154 and Landfill Fund by $26,050 and Encumbrance Brought Forward and/or Appropriate Grand Revenue respectively for each fund. (Jennifer Hallman)

9. Resolution to amend the budget by increasing Clerk of Court revenue and Clerk of Superior Court department by $12,190. (Jennifer Hallman)

10. Resolution to transfer approximately $6 million of remaining bond proceeds from US Bank to a new SunTrust account. (Jennifer Hallman)

11. Resolution to amend the budget by increasing Donations by $2,765, State Grants by $12,793 and Insurance Claims by $17,900 as well as EMA by $11,148; Fire & EMS by $1,000; Communications by $765; Grants by $2,645 and Rideshare by $17,900. (Jennifer Hallman)

12. Resolution to approve (i) the final arbitrage rebate calculation prepared by Grant Thornton LLP, (ii) the payment of the arbitrage rebate amount plus all costs in connection therewith from the remaining bond proceeds, and (iii) the delivery of the Form 8038-T and a Waiver of Penalty Letter to the IRS. (Ken Bernard)

13. Resolution to amend the effective date of the tax incentive program for Mac Papers, Inc. (Ken Bernard)

PUBLIC HEARING
14. Metropolitan River Protection Act Certificate for property located at the Douglasville-Douglas County Wastewater Treatment Plant off Riverside Parkway. (Cynde Welch)

BUSINESS
15. Authorization for Chairman to execute an EMS Billing & Collection Agreement with Alpha & Omega Medical Billing Services and authorize Chairman to sign all necessary documents. (Jennifer Hallman)

16. Authorization to award bid for pavement marking to all firms, with Peek Pavement Marking of Columbus, GA as the primary vendor based on their submittal of the lowest rates for most items; Crossroads Contracting of Douglasville, GA as the secondary; and Highway Services, Inc. of Douglasville, GA as the third supplier. (Diane Connors)

17. Authorization to award bid for gravel materials to all firms, with LaFarge Aggregates Southeast, Inc. of Douglasville, GA as the primary vendor based on their submittal of the lowest rates; Vulcan Materials of Lithia Springs & Villa Rica, GA as the secondary; and Greg Holland, Inc. as the third supplier. (Diane Connors)

18. Approval or rejection of tax refund/credit and digest correction requests. (Legal)

19. Authorization for Chairman to execute Assistant Public Defender (Superior Court) Employment Agreement with Sean Goldstein. (Legal)

20. Authorization for County Administrator to negotiate an amount between $330000 and $360000 to grant easement and assign ground lease to Global Signal Acquisitions IV LLC and to authorize Chairman to sign all necessary documents. (Legal)

21. Authorization for Chairman to Execute Amendment to Purchase Agreement with Richards’ Advantage Housing, LLC. (Legal)

22. Authorization to execute contract with Mrs. Mary Dorin for coffee and breakfast service at the Transportation Center. (Gary Watson)

23. Approval of the “Scope of Services & Fee” proposal for the Douglas County Court & Governmental Administrative Facility Programming Services as set forth by Hullmuth, Obata, & Kassabaum, Inc. (HO&K). This proposal also includes the Douglas County Jail Project as well as the space study at the Old Douglas County Courthouse. (Eric Linton)

DISCUSSION ITEMS – BOARD OF COMMISSIONERS

ANNOUNCEMENTS

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

ADJOURN

PLANNING & ZONING BOARD
AND
BOARD OF COMMISSIONERS MEETING AGENDA

April 1, 2008

APPROVAL of MINUTES
December 4, 2007

AGENDA

S2008-01 | Tab [1]
John D. Robinson – Request for a Special Use Permit (RENEWAL) to allow church services at the property located at 2078 Fairburn Road, Suite #3: Land Lot(s) 910, District 18, Section 2, Parcel(s) 32. Lot size: 1.67 Acres.

S2008-02 | Tab [2]
Welcome Hill Baptist Church – Request for a Special Use Permit (RENEWAL) to allow a fellowship hall for church functions at the property located at 3311 McKown Road: Land Lot(s) 660, District 18, Section 2, Parcel(s) 4. Lot size: 2.33 Acres.

Z2008-03 | Tab [3]
Direct Management – Request for a Rezoning from L-I to C-G for a spa, aestetician school and sale of related products at the property located at 3347 Highway 5: Land Lot(s) 130, District 2, Section 5, Parcel(s) 1. Lot size: 0.65 Acres.

S2008-04 | Tab [4]
Pastor Rogers Murray – Request for a Special Use Permit to allow a daycare and modular classrooms on the property located at 3831 Temple Street: Land Lot(s) 321, District 18, Section 2, Parcel(s) 2/3/28/39. Lot size: 2.8 Acres.

S2008-05 | Tab [5]
Mary B. Warren – Request for a Special Use Permit (RENEWAL) to allow the sale of horses at the property located at 8452 Banks Mill Road: Land Lot(s) 112, District 3, Section 5, Parcel(s) 102 & a portion of 104. Lot size: 10.419 Acres.

S2008-06 | Tab [6]
Capital Signs – Request for a Special Use Permit to allow a changeable copy sign at the property located at 217 Thornton Road: Land Lot(s) 371, District 18, Section 5, Parcel(s) 5. Lot size: 6.928 Acres.

Z2008-07 | Tab [7]
The Widewaters Group, Inc. – A request for an amendment to the conditions of zoning at the property located at 4699 Highway 5: Land Lot(s) 59, District 2, Section 5, Parcel(s) 6 & 135. Lot size: 22.6895 Acres.

Z2008-08/S2008-09 | Tab [8]
Craig M. Condra – Request for a Rezoning from R-LD to L-I with a Special Use Permit for a contractor’s office with outdoor storage at the property located on Highway 78: Land Lot(s) 653, District 18, Section 2, Parcel(s) 2. Lot size: 3.722 Acres.

OTHER BUSINESS

Consider the following amendments to the Unified Development Code:
Article 3, Section 340 (g) (1) (c) (1) – Radio, Television and Telecommunications: Application Requirements
Article 10, Section 1008 (f) (2) – Private Streets
Article 9, Section 904 (a) (1) – State Protected Rivers
Article 9, Section 904 (b) (2) – State Protected Rivers
Article 9, Section 904 (a) (2) (b) – State Protected Rivers
Article 9, Table 9.1 – Watershed Protection Regulations

ADJOURN

Registration is required to read the full articles

• The City of Douglasville is considering about moving several offices to the former Jett & Liss lawyer’s office, which is adjacent and now owned by the Douglasville Convention and Conference Center. Plans for this building were intended to expand the conference, however now this looks very unlikely considering City Manager Bill Osborne says that the city could use the building for relocate offices and be in use for the next 2-4 years. Those pending to move into the 2,700 sq. ft. building include is CITI TV & Communications, Community and Downtown Services Department, Convention and Visitor’s Bureau, and Code Enforcement. (story)
• The U.S. Census Bureau estimates that Douglas County is the 9th fastest growing county in the state of Georgia, while ranked 40th overall in the nation. Paulding County was ranked 2nd and Forsyth 8th in the state. Growth has slowed in Douglas County and the county believes its due to the decrease in residential construction. Georgia had 18 counties in the top 100 of fastest growing counties nationwide, making it most than any other state. (story)

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• The Douglas County Board of Commissioners unanimously approved the development of a $2.2 million baseball complex in the community of Winston. The county already has an older baseball park there, no word from the story if the new park will be an extension or separate park all together. (story)
• Douglas County and Douglasville public safety employees will have their 2008 Public Safety Appreciation Banquet at the First Presbyterian Church on May 3, 6 p.m. The banquet is to honor those who serve in the various public safety departments.(story)
• A new traffic light became operational on Monday at South Flatrock Road and Cedar Mountain Road. (story)

COMMISSION MEETING AGENDA
MARCH 18, 2008
10:00 A.M. – CITIZENS’ HALL

INVOCATION by Ginger Dees, Information Services Department

PLEDGE OF ALLEGIANCE

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of March 4, 2008

PRESENTATIONS
2. Recognition of Georgia State Reading Bowl Champions from Chestnut Log Middle School. (Wes Tallon)

PROCLAMATIONS
3. Declaring March 18, 2008 as “Career and Technical Education Day” in Douglas County. (Rebecca Selph/Chapel Hill High School)

RESOLUTION
4. Resolution supporting the application for Scenic By-Way designation for Hwy. 166 from Boundary Waters to the Carroll County line.

PUBLIC HEARING
5. To consider changes to § 12-3 (c) (5) Administrative and regulatory fee structure; occupation tax structure, § 12-81 (a) License – Required; contents of application and change the title of Article V of Chapter 12 of the Douglas County Code of Ordinances. (Beverly Storm)

CONSENT AGENDA
6. Environmental Health fee increase proposal.

7. Authorization to adopt the proposed revisions to the Rules and Regulations of the Douglas County Board of Health for On-Site Sewage Management Systems (Chapter 290-5-26), Food Service (Chapter 290-5-14), and Swimming Pools.

8. Approval of Merit System Changes recommended by the Personnel Review Board.

9. Approval of agreement between Special Events network, LLC and Douglas County Parks and Recreation subject to legal review.

10. Award of bid for the complete construction of the Winston Park Baseball Facility to ASTRA Group for the base bid of $2,195,000, and the unit prices not to exceed the amounts bid through the term of the contract.

11. Award of bid for Asphalt to all firms with C.W. Matthews as the primary vendor, Baldwin Paving Co. as the secondary and E.R. Snell as the third vendor for this material.

12. Approval of Jailer position in department #281 for an additional Inmate Work Crew Supervisor to be funded by the City of Douglasville and amend the budget.

DISCUSSION ITEMS – BOARD OF COMMISSIONERS

ANNOUNCEMENTS

The Douglas County Courthouse will be closed Friday, March 21st, in observance of Good Friday.

On Tuesday night, March 25th, we invite our residents to attend the Walk of Honor and Pathway of Service Ceremony to honor 6 Douglas County citizens. The program begins at 6:00 p.m. in the Douglas County Courthouse Atrium and is open to the Public with free admission. It will also be televised live on dctv23. We are honoring Mr. Shawn Troosdale for his rescue of an accident victim, saving his life; Mr. Curtis Little for his service to the County as our Safety and Emergency Management Director; Mrs. Helen Meade for her service to the County as County Clerk and Executive Director of the Cultural Arts Council; Mrs. Cindy Chaffin for her service as Clerk of Superior Court; Mr. Charlie Dodson for his service as Chairman of the Board of Commissioners; and Mr. Robert Howell, a World War II veteran who ensures that all military veterans receive their just and due respect and thanks. We invite our citizens to be here with us to honor these remarkable members of our community.

We invite all Douglas County residents to meet and greet the County staff and get information about County services and programs during our County Government Week exhibit inside Arbor Place mall Friday - Sunday, April 4th - 6th. This annual event is one of our ways to take government out of the Courthouse and bring it to the people. Our theme this year is “Protecting Our Children”, and the department exhibits will reflect how we work to protect the next generation. On Saturday afternoon, April 5th, we invite our residents to bring their children to the “Touch a Truck Experience” for kids from 12 noon - 4 p.m. in the parking lot of the mall. The “Touch A Truck Experience” will feature Sheriff’s cars, fire trucks, the fire safety house, the CARE Program driving simulator, road equipment, and many more vehicles and pieces of equipment for kids to climb in, on and over. We look forward to meeting our residents, and we encourage you to come and see us the first weekend in April.

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

Registration is required to read the full articles

• Hail from the size of peas to baseballs fell on Douglas County yesterday as a string of thunderstorms following a cold front moved west across north Georgia. (story)
• The Douglasville City Council is debating whether to change the city’s zoning ordinance (meeting agenda) to have commercial building only have brick facades within city limits - which constitutes Douglasville and immediate surrounding area, parts of Thornton Road and the Tributary on Riverside Parkway. If the amendment is passed, developers seeking other materials would have to file for an exemption. (story)
• Mike Miller, a local attorney and businessman, is hoping to fill the District 1 seat on the Douglas County Board of Education when his name appears on the July 15th Republican Primary ballot. (story)

WORK SESSION AGENDA
MARCH 17, 2008
10:00 A.M. – BOARD ROOM

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of March 4, 2008

RECOGNITION
2. Recognition of Georgia State Reading Bowl Champions from Chestnut Log Middle School. (Wes)

PROCLAMATIONS
3. Declaring March 18, 2008 as “Career and Technical Education Day” in Douglas County. (Rebecca Selph/Chapel Hill High School)

RESOLUTION
4. Resolution supporting the application for Scenic By-Way designation for Hwy. 166 from Boundary Waters to the Carroll County line. (Amy)

PUBLIC HEARING
5. To consider changes to § 12-3 (c) (5) Administrative and regulatory fee structure; occupation tax structure, § 12-81 (a) License – Required; contents of application and change the title of Article V of Chapter 12 of the Douglas County Code of Ordinances. (Beverly Storm) (Ad ran on 2/27/08)

BUSINESS
6. Environmental Health fee increase proposal. (Robert Gore)

7. Authorization to adopt the proposed revisions to the Rules and Regulations of the Douglas County Board of Health for On-Site Sewage Management Systems (Chapter 290-5-26), Food Service (Chapter 290-5-14), and Swimming Pools. (Robert Gore) (Public hearing was held 2/7/08)

8. Approval of Merit System Changes recommended by the Personnel Review Board. (Ray)

9. Approval of agreement between Special Events network, LLC and Douglas County Parks and Recreation subject to legal review. (Gary Dukes)

10. Award of bid for the complete construction of the Winston Park Baseball Facility to ASTRA Group for the base bid of $2,195,000, and the unit prices not to exceed the amounts bid through the term of the contract. (Diane)

11. Award of bid for Asphalt to all firms with C.W. Matthews as the primary vendor, Baldwin Paving Co. as the secondary and E.R. Snell as the third vendor for this material. (Diane)

12. Approval of Jailer position in department #281 for an additional Inmate Work Crew Supervisor to be funded by the City of Douglasville. (Stan)

DISCUSSION ITEMS – BOARD OF COMMISSIONERS

ANNOUNCEMENTS

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

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• After a recent AP report regarding trace amounts of drugs found in drinking at 24 metropolitan cities nationwide, the Douglasville-Douglas County WSA has sent samples of treated water to be tested as a precaution. However weeks before the story broke, the DDCWSA had already tested raw (untreated) water and found minute trace amounts of transtestosterone, fluoxetine (Prozac) and cotinine. There should be no fear of the contaminants since the DDCWSA is widely known across the country for having award-winning water treatment plants. (story)
• Plans to turn Villa Rica’s Main Street into a one-way westbound street has been put on hold after Rex Camp, a local business owner, claiming more traffic congestion at the intersection of Highway 78. The City Council is now reviewing their plans to see if other alternatives are available. The street would have been converted a week earlier if it wasn’t for heavy rainstorms. (story)

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• A survey conducted by the Community Organizing Resources for Excellence (CORE) has found that over half the teenage students in the Douglas County School System have been absent from school six or more days. A link to the story is not available at this time due to the Sentinel having the wrong story linked.
• Bernard Sutton was sentenced Monday on charges regarding “robbery and attempting to elude law enforcement” after hitting up the Wachovia Bank on Lee Road, receiving 25 years with 15 years in prison. (story)
• The Taste of Douglasville will be on May 17 where public is invited to join in the fun of eatting local foods and buying crafts. Oddly enough registration for the event exclusively states that sales of any kind are prohibited. (story)
• The Georgia Department of Natural Resources is now allowing the WSA to issue permits “to local industries for pretreatment of wastewater released into the sewage system.” (story)