PAULDING COUNTY BOARD OF COMMISSIONERS

FEBRUARY 28, 2008
WORK SESSION AGENDA

CALL TO ORDER: Jerry Shearin, Chairman (Beverly Cochran to read Ordinance regarding Public Participation at Board of Commissioners’ Meetings)

INVOCATION & PLEDGE: Rev. Frank Bernat – Hope United Methodist Church

MINUTES: The January 22, 2008, Work Session Minutes, and the January 22, 2008, Board Meeting Minutes are available for review.

ANNOUNCEMENTS: None

INVITED GUESTS: None

BID AWARDS: FY2008 Public Safety Vehicle bid, sole bidder Family Ford, Inc. in the amount of $429,700.

REPORTS FROM COMMITTEES & DEPARTMENTS: None

CONSENT AGENDA: None

OLD BUSINESS: None

NEW BUSINESS:
1. Discuss action to authorize the Chairman to enter into an Intergovernmental Agreement between the Georgia Department of Natural Resources Parks, Recreation, and Historic Sites Division, and Paulding County on the operation and maintenance of the Silver Comet Trail.

2. Discuss action on Resolution 08-05 adopting franchise fees; rate (s) establishment to State Cable and Video Service Franchises

3. Discuss action to authorize the Chairman to enter into a design agreement with jb+A, not to exceed $100,000 for the production of timbering and grading plans for Burnt Hickory Park.

4. Discuss action on Intergovernmental Wastewater Treatment Agreement with Cobb County for providing sewer services to northern portions of Paulding and Cobb Counties along the County line.

5. Discuss action to authorize the Chairman to enter into an Intergovernmental Service Agreement with the city of Braswell for temporary assistance with road repairs not to exceed $10,000; this agreement will expire on June 30, 2008.

6. Discuss action on resolution 08-06 adopting amendments to the Paulding County Code of Ordinances, Chapter 70, Article III, entitled “Vehicles for Hire” Ordinance.

CONCLUSION OF REGULAR BUSINESS

CLOSED SESSION: Personnel, litigation, and real estate acquisition

CITIZENS WISHING TO SPEAK: Ms. Julie Bell re: Water/Sewer system
Mr. Frank Gonzales, Acworth Pools, Inc.
Mr. Dustin Haley, D&P Pressure Washing

ADJOURNMENT:

CITY OF DOUGLASVILLE
CITY COUNCIL

Legislative Work Session
February 28, 2008
7:30 p.m.

AGENDA

1. Call to Order

2. Invocation

3. Pledge of Allegiance

4. Public Safety Committee/Dennis McLain
a. Select a firm to provide design/build services for the City of Douglasville’s new Public Safety and Municipal Court Building.

b. Adopt a resolution authorizing the use of certain City streets on Saturday, March 22, 2008, for the 14th annual Bear Run at the Arbor Station Elementary School.

c. Adopt a resolution authorizing the use of certain City streets on Saturday, March 8, 2008, for the Tiger Cubs Fun Run at the L. W. Burnett Elementary School.

5. Community & Economic Development Committee/John Schildroth
a. Adopt a resolution to authorize the Mayor to sign an amendment to the City’s agreement with Bron Cleveland Associates, Inc., for administration of the City’s Transportation Enhancement project for Corridor Lighting on Campbellton Street and the Dallas Highway.

b. Authorize an amendment to the Master Lease Agreement used for leasing the Douglasville Downtown Conference Center, to provide enhanced security at rental events.

c. Consider making one or more appointments to the City’s Historic Preservation Commission.

d. Consider making one or more appointments to the City’s Downtown Development Authority.

e. Adopt a resolution designating March as Douglas County Habitat for Humanity Month.

6. Planning & Zoning Committee/Dennis McLain

7. Parks & Recreation Committee/Roy Mims

8. Finance Committee/Henry Mitchell III
a. Authorize the Mayor to sign a contract with S.T.O.P. Etc., Inc., for bulk purchasing of office supplies.

9. Information Technology Committee/Henry Mitchell III
a. Authorize the Mayor to sign a supplement to the existing Software License and Services Agreement with SunGard HTE, Inc., for the purchase of Qrep application software for the Crimes Division, at a cost not to exceed $17,050.00.

10. Maintenance & Sanitation Committee/Callye B. Holmes

11. Transportation Committee/Charles Banks
a. Authorize the Mayor to sign an agreement with the Georgia Department of Transportation for construction and right of way acquisition on the Chapel Hill Road at Douglas Boulevard/ Timber Ridge Drive Intersection Improvement Project.

12. Personnel & Organization Committee/Roy Mims
a. Receive the Pay and Classification study prepared by the Atlanta Regional Commission through an agreement with the City of Douglasville.

13. Ordinances & Intergovernmental Committee/John Schildroth

14. Education & Training Committee/Terry Miller

15. Other Business

16. City Attorney/Joel Dodson

17. Chief Assistant City Attorney/Suzan Littlefield

18. City Manager/Bill Osborne

19. Comments from Citizens and Delegates

It has been about a two month hiatus since the Losing Georgia Project concluded as an acting art project and documentary. Since that time I have been able to observe life without Losing Georgia, reflecting on the successes that came about and what goals were left behind on the drawing table. In the end, the Project is completed and will not return.

Yet some things die hard. Maybe its time for a comeback that allows Losing Georgia to return, but in a new way. People are still commenting on stories and web traffic is still at a reasonable rate, thus justifying an interest in this website.

During this “off” time I have noticed that the West Georgia region lacks an online resource or outlet for information. Sure there are a few online newspapers in each county, government websites and the occasional forum, but not all these sites allow RSS feeds or community feedback (comments).

I am considering that Losing Georgia become an outlet of information for West Georgia, first experimenting with news and government covering Douglas, Paulding, and Carroll Counties – much like an aggregator but on a more personal level – while incorporating stories and photographs from my art trade.

This is strictly an idea. So all you readers out there (if you still are out there), what do you think? Is this something you would like to see for West Georgia? What improvements would you like to see in the website?

I want to know what you think. Its funny, I kind of miss Losing Georgia myself.

COMMISSION MEETING AGENDA

FEBRUARY 19, 2008
10:00 A.M. – CITIZENS’ HALL

INVOCATION - Magistrate Court Judge Barbara Caldwell

PLEDGE OF ALLEGIANCE

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of February 5, 2008

PROCLAMATION
2. Declaring March 2008 as Certified Government Financial Manager Month

RESOLUTION
3. Resolution relating to State Cable and Video Service Franchises

CONSENT AGENDA
4. Approval of employment contract for County Clerk with Lisa Watson and amendment of Health Benefits Plan to appoint Ms. Watson as the HIPAA privacy officer for the health benefits Plan.

5. Authorization to amend our FY’08 agreement with ARC for the provision of aging services in Douglas County to restore approximately $10,000 to the meals program.

6. Authorization to advertise for a public hearing to consider amendment to the Douglas County Code of Ordinances § 12-3 (c) (5) Administrative and regulatory fee structure; occupation tax structure, § 12-81 (a) License – Required; contents of application and change the title of Article V of Chapter 12.

7. Authorization to file a grant application with Georgia Department of Transportation for funding for vans, a new park and ride lot and technology upgrades.

8. Authorization for the Chairman to execute an agreement for the Chattahoochee Hill Country Regional Greenway Trail.

9. Re-appointment of Mr. Frank Moran to the Regional Planning Board - Region 3 to a three-year term ending August 2010.

NEW BUSINESS

ANNOUNCEMENTS

THURSDAY, FEBRUARY 21, 2008:
American Red Cross Blood Drive
8:00 am – 1:00 pm at Citizens Hall, Douglas County Courthouse
Call 1-800-GIVE LIFE to schedule an appointment to donate.

Georgia Hwy. 92 LCI Draft Plan Presentation
6:00 pm at Citizens Hall, Douglas County Courthouse

Presentation followed by Q&A. Open to the public.

COMMISSIONERS’ COMMENTS

ADJOURN

CITY OF DOUGLASVILLE
CITY COUNCIL

Regular Meeting
February 18, 2008
7:30 p.m.

AGENDA

1. Call to Order

2. Invocation

3. Pledge of Allegiance

4. Minutes of regular meeting of February 4, 2008, executive session of January 31, 2008, and legislative session of January 31, 2008.

5. Consent Agenda:

Community & Economic Development Committee/John Schildroth
a. 21-08-10 - Delete the names of William Osborne and Bill Epps as the board of directors for the Douglasville Convention and Visitors Bureau, Inc., and replace them with the Douglasville City Manager and Douglasville Finance Director as ex officio board members.

Parks & Recreation Committee/Roy Mims
a. 23-08-05 - Adopt a resolution pertaining to the 2008 use of City Parks and Recreation Department facilities by the Douglasville Tiger Cubs Football program.

b. 23-08-06 - Authorize the Mayor to sign an agreement with National Amusement Device Company for renovation of the train in the City’s Hunter Park, at a total cost for materials, signals and crossing signs, labor, and travel expenses not to exceed $33,700.00.

c. 23-08-07 - Authorize the Mayor to sign the 2008 Loan Agreement between the National Museum of the United States Air Force and the City for the period of April 1, 2008, through March 31, 2009, for display of an F-105D aircraft at the Airplane Memorial in Hunter Park.

Transportation Committee/Charles Banks
a. 27-08-09 - Authorize the Mayor to sign an agreement between the City and the Chapel Hill Community Association for the care of the trees, shrubs, and other vegetation planted by Adams Turf Care, Inc., as part of the intersection improvement projects on Chapel Hill Road and Stewart Mill Road.

b. 27-08-10 - Authorize the City Attorney to file for condemnation on parcel number 02 of the Georgia Department of Transportation project for the Georgia Highway 5 - Rose Avenue intersection improvements, consisting of 0.049 acre of real property and 683.84 square feet of construction easements.

c. 27-08-11 - Authorize the Mayor to sign an amendment to the City’s agreement with Croy Engineering, LLC, previously Croy-MSE, Inc., for preparation of additional information being required by the Federal Highway Administration for the environmental document on the Georgia Highway 92 Relocation project.

6. Public Safety Committee/Dennis McLain

7. Community & Economic Development Committee/John Schildroth
a. 21-08-11 - Appoint an individual to the Retail Industry, Post 1 position on the City’s Convention and Visitors Bureau Advisory Board for a two-year term extending through December 31, 2009.

b. 21-08-12 - Authorize the Mayor to sign separate service agreements with Kim Banks and the Mike Glenn Foundation for presentation of programs during Black History Month.

8. Planning & Zoning Committee/Dennis McLain
a. 22-08-12 - Request for a change in zoning from CG (General Commercial District) to CG (General Commercial District) with a Special Land Use Permit for a church at 7486 Bankhead Highway (U. S. Highway 78) on approximately .89 acre. Application by Harvest for Christ Church.

b. 22-08-13 - Request for a change in zoning from CG (General Commercial District) to CG (General Commercial District) with a Special Land Use Permit for new and used automotive sales at 6520 Bankhead Highway (U. S. Highway 78) on approximately .22 acre. Application by Wilson Gist.

c. 22-08-14 - Request to amend Appendix A - the Zoning Code of the City of Douglasville Subsection 3.73.02(a)(5) to allow a maximum height of 100 linear feet for freestanding signs on commercial lots which front on the south side of Concourse Parkway.

d. 22-09-15 - Refer to the City Zoning Board a proposed amendment to the Zoning Ordinance to provide an exception until September 1, 2009, to the duration limits on banner permits and the number limit on freestanding signs, for developed lots zoned for commercial or office use and lying adjacent to Westmoreland Plaza, and for such lots adjacent to Georgia Highway 92 and lying west of Interstate 20 and east of Plaza 92 Drive.

e. 22-09-16 - Adopt a resolution, effective until May 1, 2008, suspending enforcement of duration limits on banner permits and the number limit on freestanding signs, for developed lots zoned for commercial or office use and lying adjacent to Westmoreland Plaza, and for such lots adjacent to Georgia Highway 92 and lying west of Interstate 20 and east of Plaza 92 Drive Plaza.

9. Parks & Recreation Committee/Roy Mims

10. Finance Committee/Henry Mitchell III
a. 24-08-03 - Authorize the Mayor to sign all documents necessary to sell to the Douglasville Convention and Visitors Bureau, Inc., the City-owned property at 6694 Broad Street, known as the Old Commercial Bank Building.

b. 24-08-04 - Direct the City Finance Director to place the proceeds from the sale of the City-owned property at 6694 Broad Street in a line item in the Non-Departmental section of the General Fund entitled “Proceeds from Sale to CVB,” to be expended only after specific authorization by the City Council.

11. Information Technology Committee/Henry Mitchell III

12. Maintenance & Sanitation Committee/Callye B. Holmes

13. Transportation Committee/Charles Banks

14. Personnel & Organization Committee/Roy Mims

15. Ordinances & Intergovernmental Committee/John Schildroth

16. Education & Training Committee/Terry Miller

17. Other Business

16. City Attorney/Joel Dodson

17. Chief Assistant City Attorney/Suzan Littlefield

18. City Manager/Bill Osborne

19. Comments from Citizens and Delegates

WORK SESSION AGENDA
FEBRUARY 18, 2008
10:00 A.M. – BOARD ROOM

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of February 5, 2008

PROCLAMATION
2. Declaring March 2008 as Certified Government Financial Manager Month (CGFM).

RESOLUTIONS
3. Resolution relating to State Cable and Video Service Franchises. (Legal)

BUSINESS
4. Approval of employment contract for County Clerk with Lisa Watson and amendment of Health Benefits Plan to appoint Ms. Watson as the HIPAA privacy officer. (Legal)

5. Authorization to amend our FY’08 agreement with ARC for the provision of aging services in Douglas County to restore approximately $10,000 to the meals program. (Legal)

6. Authorization to advertise for a public hearing to consider amendment to the Douglas County Code of Ordinances § 12-3 (c) (5) Administrative and regulatory fee structure; occupation tax structure, § 12-81 (a) License – Required; contents of application and change the title of Article V of Chapter 12. (Legal)

7. Authorization to file a grant application with Georgia Department of Transportation for funding for vans, a new park and ride lot and technology upgrades. (Gary)

8. Authorization for the Chairman to execute an agreement for the Chattahoochee Hill Country Regional Greenway Trail. (Randy)

DISCUSSION ITEMS – BOARD OF COMMISSIONERS
9. Appointment to the Regional Planning Board for Region 3.

ANNOUNCEMENTS

COMMISSIONERS’ COMMENTS

EXECUTIVE SESSION - Personnel, Litigation, Land Acquisition

COMMISSION MEETING AGENDA
FEBRUARY 5, 2008
10:00 A.M. – CITIZENS’ HALL

INVOCATION - Chaplain Wayne Rogers, Sherriff’s Department

PLEDGE OF ALLEGIANCE

CITIZENS’ INPUT

APPROVAL OF MINUTES
1. Regular Commission Meeting of January 15, 2008

PROCLAMATION
2. Declaring February 5, 2008 as Firefighters Recognition Day in Georgia (Fire Chief Scott Spencer)

PUBLIC HEARINGS TO CONSIDER (Cynde Welch)
3. Metropolitan River Protection Act Certificate for property located at the Douglasville-Douglas County Wastewater Treatment Plant off Riverside Parkway.

4. Metropolitan River Protection Act Certificate for property located at 5859 South River Road for a building for the storage of farm equipment.

5. Beer & Wine License (New) (Beverly Storm)
In & Out Southern Grill
4040 Chapel Hill Road, Douglasville, GA
(Licensee: Byron Riggins)

CONSENT AGENDA
6. Authorization to enter into agreement with the Georgia Department of Transportation for the acquisition of right-of-way on Project # 753295 (Anneewakee Road at Anneewakee Creek Bridge Replacement) and authorize the Chairman to sign all related documents.

7. Authorization to enter into Supplemental Agreement No. 1 with Blount Construction Co., Inc. and Travelers Casualty and Surety Company of America for a cost reduction ($58,755.48) Value Engineering Proposal on Project Number R00480-8 (Grade, Drain, Base and Pave, Tyree Road North) and authorize the Chairman to sign all related documents.

8. Approval of Task Order #6 to R. J. Wood in the amount of $15,000 general engineering services for the Fire Training Facility Project on Worthan Road.

9. Authorization to renew contract with R. J. Wood for general engineering services within Douglas County.

10. Approval of Change Order #1 for an additional $5,000 to Butch Thompson Enterprise for the Jail Annex Storm Water Improvement Project.

11. Renewal of medical doctor for the jail medical services contract with Dr. Jimmy Graham and authorize the Chairman to sign contract documents.

12. Authorization for Chairman to execute Assistant Public Defender (State Court) Employment Agreement with Amy Salley.

13. Authorization for Chairman to execute Assistant Public Defender (Superior Court) Employment Agreement with Julie Monaghan.

14. Authorization for Chairman to execute Governmental Encroachment Agreement for easement with Georgia Power Company.

15. Authorization to execute contract with West Georgia Regional Library.

16. Authorization to accept the Homeland Security Citizen Corps Program Grant, to execute all necessary documents, and amend the budget.

17. Authorization for Chairman to execute agreement with Lawrence See and Beavers for audit services.

18. Accept the recommendation of the Employee Pension Board and authorize the change of management of pension fund, 401(a) and 457 to GEBCorp/ACCG and authorize Chairman to execute any documents and resolutions necessary.

19. Approval of fee schedule for Planning and Zoning.

20. Authorization to advertise for a public hearing to consider the installation of a multi-way stop at the intersection of Cowan Mill Road and Mason Creek Road.

BUSINESS
21. Approval or rejection of tax refund/credit and digest correction requests.

NEW BUSINESS
Resolution regarding Corrections to the Tax Digest.

ANNOUNCEMENTS
State Representative Roger Bruce will host a Community Meeting on Thursday, February 7th, beginning at 6:00 p.m. at The Olive Tree Restaurant on Thornton Road next to Shoney’s. Representative Bruce’s guests will be the District Commissioner of the Georgia Dept. of Transportation and staff from the Georgia Dept. of Health and Human Services. The major topic of discussion will be traffic and transportation on Thornton Road, and residents of House District 64 are invited and encouraged to attend.

13th District Congressman David Scott will host his annual Town Hall meeting on Saturday, February 9th, beginning at 2:00 p.m. in Citizen’s Hall of the Douglas County Courthouse. The Public is invited to meet and greet Congressman Scott, and ask questions during this open forum that will be televised live on dctv23 and web cast on www.CelebrateDouglasCounty.com.

Tyree Road from Liberty Road to Post Road is closed to through traffic from now through August for major roadway work. Only local traffic will be allowed access on this roadway during construction.

COMMISSIONERS’ COMMENTS

ADJOURN